The Current State of AI in Project Management 2025 AI adoption rates, uses cases, and real results revealed. Take 3 minutes to take the survey and get the report. Everyone is talking about AI. But how do we sort through the hype? Who uses AI and for what in projects? We need answers that are real from people we can trust. If you want an objective view about AI in project management, participate below. Your response is confidential and anonymous. Section 1: Current AI Adoption in Your Project EnvironmentDoes your organization currently use Artificial Intelligence (AI) tools or capabilities in any aspect of project management? *Yes, actively using AI in multiple projects/functions.Yes, actively using AI in a few specific projects/functions.We are currently piloting AI tools for project management.We are exploring/planning to implement AI tools for project management within the next 12 months.No, we are not currently using AI for project management, nor are we planning to in the near future.I'm not sure.Approximately what percentage of your organization's projects currently leverage AI tools or capabilities? *0%1-25%26-50%51-75%76-100%Not applicable (my organization doesn't use AI for PM)How likely is your firm to invest in further exploring AI’s potential in project management over the next 12 months? *Very likelySomewhat likelyNeutralUnlikelyVery unlikelySection 2: How AI is Being Used Today in Project ManagementIn which of the following areas do you currently use AI tools or capabilities for project management? *Select all that applyPlanning & Estimation: (e.g., forecasting timelines, budget estimation, resource demand prediction)Project Financials: (e.g., cost forecasting, Estimate at Completion (EAC) calculations, budget variance analysis)Task Management: (e.g., automated task assignment, prioritization, workflow automation)Risk Management: (e.g., identifying potential risks, predicting likelihood/impact, suggesting mitigation)Resource Management: (e.g., optimizing resource allocation, workload balancing, skill matching)Communication & Collaboration: (e.g., meeting summaries, drafting communications, chatbot assistance)Monitoring & Reporting: (e.g., real-time dashboards, automated status reports, anomaly detection)Quality Control: (e.g., defect detection, code review, quality assurance insights)Decision Support: (e.g., scenario analysis, recommending optimal paths)Other (please specify below)Not applicable (my organization doesn't use AI for PM)Other:For the areas you selected above, how effective has AI been in improving project outcomes? (Please rate on a scale of 1 to 5, where 1 = Not at all effective, 5 = Extremely effective)Planning & Estimation:Project Financials:Task Management:Risk Management:Resource Management:Communication & Collaboration:Monitoring & Reporting:Quality Control:Decision Support:What measurable improvements have you observed in project outcomes from AI use? *Select all that applyCost reductionFaster deliveryHigher ROI (Return on Investment)Better risk mitigationBetter analysis and decision makingBetter governance and transparencyHigher project throughput (project management capacity)No noticeable improvementsNot applicableIn what product(s) are you using AI? *Section 3: Shortcomings and Challenges of AI in Project ManagementWhat are the primary shortcomings or problems you have encountered when using AI in project management? *Select all that applyData Quality Issues: (e.g., inaccurate, incomplete, or inconsistent data feeding the AI)Lack of Transparency/Explainability: (e.g., difficulty understanding why AI made a certain recommendation)Integration Challenges: (e.g., difficulty connecting AI tools with existing PM software/systems)High Implementation/Maintenance Costs: (e.g., expensive to set up or keep running)Skill Gaps: (e.g., lack of internal expertise to effectively use or manage AI tools)Resistance to Change: (e.g., team members or stakeholders unwilling to adopt AI)Over-reliance/Complacency: (e.g., teams trusting AI without critical human oversight)Inaccurate Predictions/Recommendations: (e.g., AI output not matching reality)Ethical Concerns: (e.g., bias in algorithms, data privacy issues)Limited Customization: (e.g., AI tools not adaptable to unique project needs)Other (please specify below)Not applicable (my organization doesn't use AI for PM)Other:If you could have AI address one critical area of project management, what would that be? *Improving Planning & Estimation accuracyEnhancing Project Financials forecasting and controlAutomating and optimizing Task ManagementStrengthening Risk Management and early threat detectionOptimizing Resource Management and allocationImproving Communication & Collaboration efficiencyAdvanced Monitoring & Reporting with actionable insightsEnhancing Quality Control and defect preventionAutomating complex Decision Support processesPredicting financial outcomesPredicting schedule outcomesOther (please specify below)Other:Breakout use case for AISection 4: About You and Your OrganizationSo we can analyze the data according to these characteristics.Which industry best describes your organization? *SelectAerospace & DefenseArchitecture and PlanningAutomotiveConstructionConsultingEducationEnergy & UtilitiesEngineering ServicesFinancial ServicesGovernment (Federal, State, Local)HealthcareIT/Software DevelopmentManufacturing (General)Media & EntertainmentMiningPharmaceuticals & Life SciencesOther Professional ServicesRetail & E-commerceTelecommunicationsTransportation & LogisticsOther (please specify below)Other:What is your primary role within your organization? *SelectProject ManagerProgram ManagerPMO Director / Head of PMOPortfolio ManagerCOO (Chief Operating Officer)CFO (Chief Financial Officer)CEO (Chief Executive Officer)VP/Director of EngineeringVP/Director of ProductVP/Director of ITTeam Lead / SupervisorIndividual Contributor (e.g., Engineer, Developer, Analyst)Consultant (External)Other (please specify below)Other:How many years of experience do you have in the project management space (any role)? *Less than 1 year1-3 years4-7 years8-12 years13-19 years20+ yearsHow worried are you that AI will replace your role in the next 5 years? *Not worriedSlightly worriedNeutralVery worriedExtremely worriedApproximately how many employees are in your organization globally? *1-5051-200201-1,0001,001-5,0005,001-10,000More than 10,000If you would like to receive the final State of AI in Project Management Report, please provide your name and email address below.Consent *Yes, I agree with the privacy policy and terms and conditions.SubmitPlease do not fill in this field.
